Your entire team.
One platform.
Equip your clinicians with AI documentation, manage billing per-seat, and integrate with your existing systems through our API.
Built for
Staffing companies
Manage a distributed clinician workforce across facilities and patients.
Home health agencies
Equip field teams with mobile documentation that works anywhere.
Clinics & hospitals
Standardize documentation across outpatient and inpatient programs.
Private practices
Enterprise-grade tools without the enterprise price tag.
What your organization gets.
Managed billing
Per-seat pricing through your admin portal. Add or remove clinicians anytime. No individual subscriptions needed.
Admin portal
Manage your team, view documentation stats, handle referrals, and monitor compliance from a dedicated web dashboard.
API integration
Connect VisitNote AI to your EHR, scheduling, or billing system via REST API. Automated, bidirectional data flow.
Team onboarding
Invite clinicians by email — new users get a link that creates their account and seats them automatically; existing users accept in-app with one tap.
Per-org customization
The app adapts to your organization: hide billing codes, use your terminology, run your own form templates. Change a setting once and every clinician's app updates — no app release needed.
Smart routing & mileage
Traffic-aware day-route planning cuts windshield time between visits, and mileage is tracked and split business-vs-commute automatically for reimbursement.
Compliance tracking
Monitor credential expirations, documentation completion rates, and visit compliance across your entire team.
Priority support
Dedicated support channel for organization administrators. We help you get set up and keep things running.
Self-serve onboarding
Your clinicians can invite you.
If someone on your team already uses VisitNote, you don't need a sales call to get started. They send you an invite from the app — you claim your organization in minutes.
01
Get invited
A clinician on your team sends an invitation from their app. You receive an email with a secure claim link.
02
Claim your organization
Open the link, create your admin account, and claim the organization. You become the admin; your clinician is seated automatically.
03
Customize and invite
Set your terminology and features, load your form templates, and invite the rest of your team by email. Billing is per active seat.
Want the technical details? Read how per-organization customization works ›
Developer API
Connect to anything.
Push referrals, pull documentation, sync schedules. Our REST API lets your organization integrate VisitNote AI with any system.
Security & Compliance
Enterprise-grade security.
HIPAA compliant.
Clinical data is protected at every layer — on device, in transit, and on our servers. Your organization can trust that patient information stays secure.
AES-256 encryption at rest
All local data encrypted via SQLCipher. Server data encrypted with AES-256. Audio stored with AWS SSE-KMS.
BAA available
Business Associate Agreement available upon request for HIPAA Covered Entities and Business Associates.
Full data wipe
All local data — notes, recordings, credentials — permanently deleted when a clinician logs out or deletes their account.
Access controls & audit
JWT-authenticated API, role-based access, audit logging, and encrypted credential storage on every device.
Ready to onboard your team?
Contact us for per-seat pricing and setup — or, if a clinician on your team already uses VisitNote, just ask them to invite you from the app.